EA / Church Administrator (3 days)

Read EA / Church Administrator (3 days)
Grace City Church
Location: Waterloo, NSW
Date advertised: 25th October 2019
Job Type: Part time
Closing Date: 30th November 2019


The primary purpose of this role is to increase the effectiveness of the lead pastor by providing him with administrative and organisational support, as well as taking ownership of various other administrative responsibilities to ensure the successful operation of Grace City Church.


We are looking for a person with:

  • Christian character and a demonstrated commitment to Reformed Evangelical theology as well as the vision, mission and values of Grace City Church.
  • Administration experience demonstrating organizational and time management skills.
  • Excellent interpersonal skills, as well as strong written communication skills. This would include a mastery of English grammar, spelling and punctuation.
  • An ability to work with and coordinate volunteers.


  • Flexible work arrangements are negotiable, but the expectation is that the bulk of work would be done from the Grace City offices. These can be spread out across several days.
  • While there is room for discussion, the strong preference is that the successful applicant will be or will become a member of Grace City Church.


This role will be remunerated between Levels 3-5 (depending on the expertise and experience of the successful applicant) according to the Clerks- Private Sector Award 2010.



1. Executive Assistant

  • Assist in meeting scheduling, document preparation, and processing post-meeting details.
  • Review and/or draft the lead pastor’s correspondence and answer mail and/or compose letters.
  • Managing the lead pastor’s calendar, guarding time for prayer, reflection and preparation.
  • Manage data for key health indicators (KHIs) and routinely update for review by church staff.
  • Manage communication and logistics for retreats, conferences and other opportunities for personal
  • growth, such as meeting with friends and mentors.
  • Edit articles, manuscripts, and other written material as needed.
  • Maintain accurate records of annual and sick leave for all staff.
  • Basic book keeping activities including processing invoices and completing reimbursement claims.
  • Other duties as required

2. Church Administrator

a. Office and building

  • Staff the Grace City Church reception desk (often the first contact point for visitors).
  • Order and maintain up to date inventories of all necessary building supplies.
  • Book, manage and supervise all contractors / volunteers doing routine maintenance and IT work.
  • Manage bookings and oversee function managers for all non-church events.
  • Operate as key contact person for any tenants sharing the Grace City offices.
  • Ensure the building is always clean and presentable for staff and congregation members.

b. Communications

  • Initiate, edit, and distribute church-wide e-mail communication.
  • Regularly update the website with information about current/upcoming sermon series and events.
  • Execute a pre-determined social media strategy by posting regularly from church accounts.

c. Ministry

  • Compile and distribute the run sheet for Sunday services.
  • Create and upload slides for Sunday services.
  • Help coordinate the bookings/logistics for church events like Weekend Away/Refresh/Baptisms.
  • Help to manage the church database (Elvanto).

d. Diocesan Relationships

  • Provide reports/updates to the Anglican Diocese as required.
  • Help to ensure that necessary compliance systems are in place (i.e. safe ministry).

e. Projects

  • Research, complete, and submit grant applications for additional funding as requested.
  • Other projects as they arise.

Please email your cover letter and resume to: applications@gracecity.com.au

We look forward to hearing from you soon!